Navigate to the Absence and Attendance menu point. On the submenu go to the calendar.

Click on any Staff member to get more details. You will have a full overview, along with the submitted and received approvals for this employee.

You can switch here between the different views:

– Weekly, as you see above;

– Monthly: your total work hours, vacation, leave and not payable hours will be shown for the month;

– Yearly: your total work hours, vacations, leaves and not payable hours will be shown for the year.

Update worktime: just click on the work time entry you want to edit or delete.

You can:

• change the clock from ‘on-site’ to ‘off-site’
• change the log-in times
• add notes

Also users are allowed to create a new attendance start time, if the user forgot to clock-in at the “same day”. Future based time changes are not allowed.

Please do not forget to hit the ‘Save’ button.

If you want to delete a time entry, just hit the delete button.

Note: Depending on your role, you could have a full or limited ability to change and delete logged hours.

hatched = not approved
non-hatched = approved

For further details and for ‘rejecting’ or ‘approving’  leave request, just double-click on it.

Note: zistemo does not track time below 1 min

‘Clock out for Break’ in Meal Break means that you have the ability to clock out for a break:

and according to this clock out time, we will calculate break time at the end of the day:

Short Break: the member can take it via the button ‘Break’ at the top  (if Short Break is enabled):

 Meal breaks = no ‘Break’ button, just ‘Clock out’ button

Short break = ‘Break’ button

More about Meal Break please read here

And more about Short Break please read here

#4 – The window will pop-up, choose the time for a break and click save:

And that’s all, you are done!

Widgets

On the list view you see following data as widgets:

• Working time: On the left side Attendance time (clock-in till clock-out) minus breaks, and on the right side your working plan for the selected week
• Time Off: Absences, leave types and vacation for the selected week.
• Flex-Time Balance: Your current flex-time balance. This value is always the total value.

Date Selection

Switch to other weeks by either use the arrow controls besides the time period, or click on the time period to open the date picker. if click on today you get to the current week.

Table

On the table you can see for each day your working time, break time and if a time record is not payable (outside of your work time rules, learn more here). Also, you see time off per day. Days that are nor declared as working days on your work time rules are shown with opacity.

When adding a time record you have to add clock-in and clock-out time. Notes/comments are optional. By default any time record is on-site, you can change to off-site if needed.

On the line-end you can add short breaks (if active), add/edit notes or deleted the time record.

Bulk Actions

When selecting more than one day, you can delete or add attendance time for several days.

If there are overlapping time entries with existing records you have to either remove the existing time record or change your input.

Change User

As an admin you can change the user on the attendance list view. This allows you to read, create, update and delete time records for other users.

Mark Time Record as Payable

Time records outside of a user’s work time rule are not payable by default and are not calculated to the flex-time balance. As a admin you can mark those time records as payable. Click on time that is not payable, after on “mark as payable”.

After a time record was marked as payable there’s a hint. You can unmark it if needed.