zistemo is currently available in the following six language formats:
* English
* German
* French
* Italian
* Czech
* Ukrainian
* Spanish
* Polish
* Portuguese
* Russian

How do I change my account language?

You can change your account language at Settings ➝ Company Profile:

In the Company Settings Choose from the dropdown the language you need:

And now each user can choose his own Profile language:

To change your time zone – go to, Settings ➝ Company Profile ➝ Time Zone
Your selected time zone will be used for all internal tracked actions.

Where can I customize sales taxes?

To add new sales taxes, go to Settings ➝ Taxes ➝ Add New Tax

To update taxes go to, Settings ➝ Taxes ➝ click on the pencil icon on the grid

What is Tax Group? How do I create it?

You can create a Tax Group if you use more then one sales tax for your products.

To create Tax Group go to, Settings ➝ Taxes ➝ Add New Tax Group

Note: When you create a new product or task you will be able to assign a tax group for it.

How will taxes be calculated for my products?

Your taxes are customized as a percentage.
The amount of tax will be calculated based on a product’s or task’s cost.
Product and tax costs will initially exclude tax and If the tax needs to be applied, it will be calculated and presented on your estimate and invoice.

Tax as a value, not percentage

Sometimes you need to use taxes as a value. To be able to do that, you need to create an Invoice Template first: go to Settings -> Stationary Templates, more details here.

In the Item Tables once you click on the Tax column:

You will see the button pop-up, make sure it’s on:

Don’t forget to hit Save when done with the Item Tables Settings, save the new template and also save this template as default:

You can also choose this template as a default one for your client:

Now on the Invoices, you will see the tax as a value:

And not as a percentage as it was before:

Once creating an Invoice, please make sure you are using the correct template in the preview.

Note: If there was a discount on the invoice, we show the tax amount without the discount on the line item and the final tax amount in the total, after the discount was applied:

Where can I change my company’s logo?

If you need to make further changes to your company logo, go to, Settings ➝ Company logo.

Where will my company logo be used?

1. At the top of your estimates and invoices:

2. On the Reports PDF files, making your reports look more professional:

Crop Logo

If you wish to crop your logo, simply choose the image file, crop the area which should be displayed and click “Done”.

What is a base currency? How to change the base currency?

By default, your base currency will be predefined by the system when you register your company location.
If your predefined currency is wrong – you may change it after registration in, Settings ➝ Company Profile ➝ ‘Your Base Currency’ field.
Your base currency can only be changed once and it cannot be changed at all after you have raised your first invoice/estimate/expense/product/ or a project.

How can I add new currencies?

There are two ways to add a new currency:
1. On Settings ➝ Currency ➝ ‘Add New Currency’

2. During the creation of a new client, invoice, estimate or an expense:

Currency symbol position

By default the currency symbol is always before the amount, e.g. $100. In some countries or for some currencies you want to show the currency format after the amount, e.g. 100€. To do so, edit the currency and activate “Show currency to the right of the amount”

Using currencies on different features of my zistemo account

There are two types of currency:
– base currency;
– additional currencies.
Base currency is the default currency of your account. All your reports will be converted and displayed using your base currency. Products (tasks or items) and staff salary (hourly rates) will use your base currency.

The Multi-currency feature can be used for invoices, estimates, and expenses.
You can choose a currency during the creation of an invoice/estimate/expense or choose a default currency for your client. All subsequent new invoices/estimates/expenses for this client will automatically default to their last used currency.

Currency exchange rate customization

You can enter exchange rates for additional currencies at, Currency ➝ Edit (row end menu option) ➝ Add Exchange Rate button ➝ choose a date of rate and enter rate data (or choose rate data from the European Central Bank)  ➝ click Save button.

For the following currency we receive the exchange rate from the European Central Bank:

• United states dollar (USD)
• Japanese Yen (JPY)
• Bulgarian Lev (BGN)
• Czech Koruna (CZK)
• Danish Krone (DKK)
• British Pound Sterling (GBP)
• Hungarian Forint  (HUF)
• Polish Złoty (PLN)
• Romanian Leu (RON)
• Swedish Krona (SEK)
• Swiss Franc (CHF)
• Icelandic Króna  (ISK)
• Norwegian Krone  (NOK)
• Turkish Lira (TRY)
• Australian Dollar (AUD)
• Brazilian Real (BRL)
• Canadian Dollar (CAD)
• Chinese Yuan Renminbi (CNY)
• Hong Kong Dollar (HKD)
• Indonesian Rupiah (IDR)
• Israeli New Shekel (ILS)
• Indian Rupee (INR)
• South Korean Won (KRW)
• Mexican Peso (MXN)
• Malaysian Ringgit (MYR)
• New Zealand Dollar (NZD)
• Philippine Peso (PHP)
• Singapore Dollar (SGD)
• Thai Baht (THB)
• South African Rand (ZAR)

Furthermore, you can alter your exchange rates immediately on the Estimate/Invoice/Expense pages.

• Import Timesheets
• Import Vendors
• Import Mileages
• Import Expenses
• Import Items
• Bank Account
• DATEV Stammdaten Import (GER only)