•  the health of your business;
• identify habitual late payers.

Just go to Reporting  -> Client Reports -> Accounts Aging to get your own customized reports. Here you can review:

• all unpaid customer invoices;
• invoices that are 1 to 30 days old;
• invoices that are 31 to 60 days old;
• invoices that are 61 to 90 days old.

So you will always know how much each of your clients owes you and how long they haven’t paid for. Already paid amounts are excluded in this report.

You can also print or export (as PDF, Excel or CSV) this report by clicking the related button: “Export as” or “Print”.

Please note that on this report it calculates invoice total – payment total. On the dashboard widget Invoices it calculates by invoice due date. That’s why the number may differ

The zistemo Payments Collected is a quick and handy reporting tool which helps freelancers, startups and small businesses. Use the ‘Payments Collected’ to see how much money you have received from your clients.

Where can I find the ‘Payments Collected’?

You can easily access it by going to: ‘Reporting’ -> ‘Accounting Reports’ and choose ‘‘Payments Collected’.
Here you can customize, filter and organize data in many ways, for instance, you can group information by invoices, clients, payment methods, date or amount – just click on this green parameter in the table header.

You can also filter information by date range, clients and payment methods.

If you want to print this report – simply do it by clicking the ‘Print’ button or export it to PDF, CSV or Excel file by clicking ‘Export as’.

zistemo Payments Collected helps you:

• Monitor and analyze received payments;
• Save time and skip the manual creation of payments collected reports;
• Organize budget information;
• Automate payments reporting;
• Gain quick access to business intelligence & enterprise-wide data reporting;
• Significantly reduce the risk of error throughout the reporting process.

Use filters to view only the data you’re interested in, for instance, you can select the information by date range, projects, staff members, tasks and type of hours.

You can also export the report as CSV or Excel by simply clicking “Export as” or you can print it – click the “Print” button.

Time format

By default, the time format is displayed with a colon (for example 03:15), but it can be shown in a decimal format (for instance 3.25) after checking the box “Time format is decimal” and clicking “Update”.

Note: we don’t just replace the colon with a decimal separator, we also convert standard time format into a decimal number format. So that 3:15=3.25 hrs. or 5:30=5.5 hrs. etc. It can be helpful if you export this report as CSV or Excel – and use different formulas to calculate the information.

On this report, you can filter information by date or choose to display only invoices or only expenses:

You can print this report or export it as a PDF/CSV/Excel file.

This report has one special tool: “Package as ZIP”.

By clicking this button, both you and your Tax Consultant will receive the report in a ZIP file, by email. The file will include all invoices as PDF and expense attachments.

– The Mileage Report 1 (go to: Reporting -> Accounting Reports -> Mileage Report)
– The Mileage Report 2 (path: Reporting -> Client Reports -> Mileage Report)

The Mileage Report 1 (Accounting Reports -> Mileage Report) only shows information about private mileages. By the way, your mileage is Private if you choose this option on the “Mileage” page, as shown below:

The Mileage Report 2 (Client Reports -> Mileage Report) shows information about all mileages. Here you can group info by Member (who created the mileages), Client or Project (to which the mileage is assigned).

Also, you can filter information by date range, clients, projects, mileage status, team members or the compensation – so the report will only feature data related to these parameters.

Next, you can print this report or export as Excel, CSV or PDF files.

– Taxable Operation Income – a summary of all taxable items and tasks, included in invoices (active and archived) with the following statuses: “Activated”, “Viewed”, “Disputed”, “Paid”, “Overdue” and “Partial”. These items and tasks are displayed with the discount amount (if a discount is applied) and without taxes amount (if the tax is applied).

– Non-Taxable Operation Income – a summary of all non–taxable items and tasks, from invoices (active and archived) that have statuses such as: “Activated”, “Viewed”, “Disputed”, “Paid”, “Overdue” and “Partial”. These items and tasks are displayed with the discount amount (if a discount is applied).

– Incoming Sales Tax – a summary of all taxes which are excluded from the “Taxable Operation Income” (taxes amount of taxable items and tasks).

In zistemo, “Costs” refers to your company’s expenses (active and archived). The costs in this report show the expenses summary without Taxes and Admin Fees.

The “Cost” category includes next subcategories:

– Direct Cost (includes the Sales Costs, Inventory Purchase, Wage, and Salaries):

  Income – Direct Cost = Gross Profit

– Indirect Cost (includes the Marketing Expenses; Business service; Office; Facilities and Buildings; Cars and Other Vehicles; Properties, Plans, and Equipment; Intangibles; Insurance and Fees, Legal and Accounting Fees; Extra; Sales and No Category).
Note: the subcategory “No Category” includes the expenses without category – in zistemo, it could happen when you automatically create an expense by sending an email – more here. 

Gross Profit – Indirect Cost = Net Profit

– Bank and Financial Cost:

Net Profit – Bank and Financial Cost = Profit Before Taxes

– Taxes (includes the Taxes and Outgoing VAT).
The subcategory “Outgoing VAT” is the taxes summary of the all taxable expenses.

Profit Before Taxes – Taxes = Profit After Taxes

The “Profit and Loss” Report allows you to compare data from a specific period or from the beginning of the year, up to date.
The column “Period” shows the data according to the chosen date range from the drop-down list (or date range from “start date” to “end date” chosen manually).

The column “Year to date” displays data from the start of the year – from the first invoice/expense of the current year to this year’s last-created invoice/expense.
Also, you can use the “Taxation” filter, which includes two options: Imputed taxation and Actual value taxation, where:
– “Imputed taxation” displays data for all invoices.
– “Actual value taxation” shows only “Paid Invoices” data.

At any time, you can export as PDF or print the “Profit and Loss” Report:

Important: the “Profit and Loss” Report doesn’t include the following expenses: Owner Payment and Owner Withdrawal.

More about Imputed and Actual Taxation here and here