How to submit a request for vacations you can read here

On this calendar you will see your vacation/leave with the status “draft”, “pending”, “approved” or “unapproved”(requires a substitutor’s approval) as well as an overview about your submitted and received vacation requests:

Draft status (your planned vacation): Only you can view your vacation/leave, other users don’t have access to your calendar. You have the ability to delete and edit your vacation/leave.

Pending status: Your vacation/leave is waiting for approval by the account owner/admin/department leader (it also depends on the company’s settings. While your vacation is in “pending” status, you are not able to edit or delete it.

Approved status: Your vacation is approved.

If you want to delete or edit your approved vacation, you have to contact your account owner, an admin or a department leader.

If your vacation is approved, you can request a modification to your supervisor. So, if you will change something on an approved vacation you will see that “request modification” button. By clicking on it, the status will be back to pending and your supervisor will receive a notification for approval:

Unapproved status: can be 2 types. Your vacation request was denied, or your vacation request is waiting for a substitute’s approval:

Once he approves, then the Account Owner, Department Leader or an Admin will review and approve/deny your vacation request. Fingers crossed

Adjust the remaining vacation days

Zistemo also supports “automatic calculation of vacation when switching templates”. Find more infos HERE.

Once the attendance template is attached to a staff member, don’t forget to adjust the remaining vacation days for this year for this employee in his profile. After you set up the vacation rules, the vacation days per employee will be set to the new rule. In this example 25 days.

To change the actual vacations days for your employees go to: “Contacts” -> “Staff” -> “Working hours”.
You’ll see which attendance time template this person is using which also includes the vacation days rules.

On the table below you can see the vacation entitlement for the current year. Here you can adjust transferred vacation days from previous year and vacation days for the current year.

Show Every Absence

If you want to allow your staff, to see the whole department absence calendar for a better vacation planning, just allow it in the “vacation” settings. Every Staff Member assigned to the attendance template will see the Department Calendar with approved vacations of all members of the system.

If the box is unchecked, the staff can only see the own data

If the box is checked – the staff member has the ability to see all the approved vacations – so each systems’ member can check and plan the own vacation according to the current team data.