When you register your account you will be asked to enter your company’s location. This location will determine which predefined settings are applied to your company account.

These predefined settings are:

• Default Tax
• Default Language
• Base Currency
• Time Zone
• Date and Time Format
• Number Format
• First Day of Week

However, you can change that (and further company data) on the company profile.

Company Information

On the company information tab you can change the company name, company email address and change your zistemo subdomain (business link).

Address and Phone

On the second tab you can change the company address and a general phone number. This information will be used on the invoice/estimate footer

Company Settings

On the company settings you can change default settings for the company’s zistemo account.

The tax ID will be used to your zistemo subscription invoices.
Night worktime will be used on the HR report

Base Currency

Your Base currency is used as the currency for all account reports, hourly salary rates, tasks, and items rates.
It is also a default billing currency. To bill clients using other currencies – you can add and customize at Settings ➝ Currency. Learn more about using multi-currencies

Number Format

Here you can change the general number format in the system. Please note that it doesn’t effect the currency format on estimates/invoices. If you want to the change the number format of a currency, please read this article: click here

Time Zone

This is your company’s time zone. Automated account actions such as email notifications will take place at 9:00 AM in your time-zone. Each user can have separate time zones if needed. Click here learn more about user time zones.

Date Format

The date format is used for all account actions and will display on invoice and estimate documents. following date formats are supported:

• mm/dd/yy
• mm/dd/yyyy
• dd/mm/yy
• dd/mm/yyyy
• yy-mm-dd
• yyyy-mm-dd
• yy/mm/dd
• yyyy/mm/dd
• mm-dd-yy
• mm-dd-yyyy
• dd-mm-yy
• dd-mm-yyyy
• mm.dd.yy
• dd.mm.yy
• yy.mm.dd
• mm.dd.yyyy
• dd.mm.yyyy
• yyyy.mm.dd
• dd M yyyy
• dd M yy
• dd.MM yyyy
• dd MM yy

Time Format/First Day of Week

zistemo supports two Time Formats – 12h (5:22 PM) and 24h (17:22). You can choose the one you prefer. And also set up the first day of the week. The first day of week will be used for calendar views like on timesheets.

Language

The company language will be used as default to all users, documents (invoices, estimates, retainers, etc.) and notifications. Following languages are supported:

• English
• German
• French
• Italian
• Czech
• Ukrainian
• Spanish
• Polish
• Portuguese
• Russian

If you want to change the language of an invoice, click here to learn more.
Further, staff can use their own language if the want/need to. Learn more about users’s language

Company Registration Number/Tax ID

The company registration number and the will be used in the footer of documents like invoices, estimates and retainers.

Account Number System

Based on you company location (GER/AT/CH) you can select between account number system SKR04/SKR03. If you aren’t sure what to use ask you tax consultant/accountant. It will effect your expense categories numbers.

Business Bank Account Information

You company bank information will be used on all invoices, estimates, retainers etc.

Email Delivery

By default, all emails will be send from your email address but from the zistemo server. Due to that fact, it could happen that your email will get into spam at your client’s inbox. To avoid that you can either whitelabel your domain or you change the email delivery setting. You could also send emails from “do-not-reply@zistemo.com” or send emails from your outgoing server using SMTP.

Learn more about using do-not-reply@zistemo.com ➜
Learn more about sending email from your server using SMTP ➜

Timesheet Details is a detailed report of your team’s timesheets and logged hours. At any point, you can easily narrow it down and group data by:
– team members;
– clients;
– projects;
– tasks (you can’t filter for groups, subtasks only)

Note: If you choose to group by projects, then project numbers will also be displayed near project names:

With this handy reporting tool, you are able to view total hours logged by one team member or only the hours spent on a specific project or task or working for a particular client. It’s your choice how you filter information so you get the exact information you need.
Just go to Reporting  -> Time-tracking Reports -> Timesheet Details to start customizing your own timesheet report.

Here you can sort timesheet details by date – from newest to oldest or vice versa – just by clicking “Date” on the table header.

You can also filter information from projects, team members, type of hours (billed, unbilled, non-billable), tasks, specific client and date ranges.

You can also sort by your “Asana Teams” if you use the integration from zistemo and asana.

Note: by default, the Timesheet Details report shows all timesheets related to active and archived projects. But you can filter information and see only the active projects’ timesheets – just check ‘Show only active projects’:

For those interested in simplifying the “Timesheet” data overview, we’ve added handy extra filters, such as: “Details”, “Summary”, “Start-End Time” and “Detailed Summary”. Use them to hide/unhide details in a “Timesheet Details” report and see only the total hours for projects.

Here is the “Details” view:
This is the “Summary” (view), by staff members:

The “Start/End Time” view (similar to “Details” view, but it also includes the start/end times of staff members’ work logs):

“Detailed Summary” shows you for each task project and section name. As opposite to the summary view the detailed summary does not group tasks by its name. The detailed summary view works best when grouping the report by task.

The “sections” view:

Print this report or export it (to PDF, Excel or CSV) by simply clicking the related button, and you’re all set.

Note: If you export the Report as Excel or CSV we add an additional column if the hours are approved or not 

Time format

By default, the time format is displayed with a colon (for example 03:15), but it can be shown in a decimal format (for instance 3.25) after checking the box “Time format is decimal” and clicking “Update”.

Note: we don’t just replace the column with a decimal separator, we also convert standard time format into a decimal number format. So that 3:15=3.25h or 5:30=5.5h etc. It can be helpful if you export this report as CSV or Excel – and use different formulas to calculate the information.

Please note that if you using decimal time format there may be unavoidable rounding issues. So, in the report could be more less/more time than really was tracked. For 100% precise reporting please use time format

Links in Timesheet Details report: edit hours on Timesheet Report

If you need to edit some hours, you can do it straight in the Timesheet Report.
Just click on the Hours amount you want to change:

And edit timesheet:

Important: You can edit hours only if their status is unbilled/not billable. If they are billed (already featured on an invoice), hours are not editable and they’re also disabled for editing in this report.

Time Rounding Featured in Time-Tracking Reports

If you enabled time rounding on projects, you can set to view the rounded hours in a report.
By default, this time-tracking report shows the logged time, but if you mark the checkbox “Show rounded hours”, then the report will display the rounded time.

‘Print values’ in Timesheet Details Report

In this report, you can also see the cost of tasks. Just mark the checkbox ‘Print values’:

It’s the number of hours multiplied by the hourly rate (you can see and change this rate on the Project page; as it depends on the project billing method, please read more details here).

Filter by Active Projects

By default, this report shows the information about all active and archived projects. But in the Projects filter, you can choose the specific projects which you want to see in the report. You can also select “All active projects” and in this case, the archived projects will be hidden.

Let us know if you have any questions.

1. Create an invoice
2. Below the invoice intro, you can find the button “show more options”, push it
3. Now you can choose the display hours in time format instead of decimal format

As well you can do it in the settings. Go to preferences than invoices and estimates. There you can find the option “display hours in time format instead of decimal format on invoices/estimates”.