Payments – Zistemo Knowledge Base https://zistemo.com/knowledge-base Zistemo is the smartest app for instant time and expense tracking. Boost productivity and save time with zistemo. Thu, 19 Mar 2026 07:50:38 +0000 en-US hourly 1 https://wordpress.org/?v=6.0.2 Video – How to organize and track your Payments in zistemo https://zistemo.com/knowledge-base/content/video-payments/ Mon, 10 Aug 2015 13:10:12 +0000 https://moneypenny.me/knowledge-base/?post_type=ht_kb&p=478

]]> Payment Reminders – Automatic and Manual https://zistemo.com/knowledge-base/content/payment-reminders-automatic-manual/ Mon, 01 Aug 2016 13:27:22 +0000 https://moneypenny.me/knowledge-base/?post_type=ht_kb&p=1082 Automatic Reminders
Manual Reminders
zistemo helps you get paid faster by enabling you to set up Payment reminders which will be sent to your client if the related invoice is overdue. This can be done either automatically or manually.

Automatic Reminders

To customize auto-reminders, go to Settings -> Reminders.  Here you can see 3 types of reminders:

Payment Reminders-1
By default, these reminders are customized for 3 days, 14 days and 30 days after invoice due dates. They are switched off by default, so in order to switch them on, simply click on the related button:

Payment Reminders-2

To change the number of days (when a reminder should be sent) as well as the text of the accompanying email, click on the edit (pencil) button and change the email content as you wish.

Payment Reminders-3

In the print screen above, for instance, this reminder will be sent to clients automatically if related invoices are 3 days overdue (on the third day after the due date).

Even if you don’t set automatic reminders to be sent out to your clients, zistemo will always send you an email reminder about the late payments.

The Automatic Reminders will always come (as sender) from the account owner. All reminders will be sent to the client’s primary contact, plus all contacts as CC you added on the invoice.

Manual Reminders

You can send payment reminder manually for any invoices (except invoices with status “Draft” and “Paid”).

To do so, go to invoices list -> click on the drop-down menu at the end of the row of needed invoice -> click “Send Reminder”
Payment Reminders-4

Then email preview will open. Here you can change the text or “load an other text template” of the reminder and click ‘Send’ to send it to your client.

The “reminder text templates” you can edit in “text templates:

More infos you can find also HERE

By clicking on the text template you can edit the different languages by opening them via dropdown:

The Manual Reminder will send from the current user or the account owner. Depends which (send/from) Email you choose.

Payment reminder notification to the account owner

If all your automatic reminders are switched off, then you (as account owner) will receive a notification about overdue invoices by email.

Note: you will receive the email notifications on the days when reminders should be sent to clients (if these reminders are switched on):

If a reminder was sent (either automatic or manual reminder), then this information will be shown on the invoice grid:

Here you will see which type of reminder was sent the last time (reminder 1 or 2 or 3).
Also, you can review the reminders history on the Send Reminder page

or on the Invoice Preview page:

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