paid expense – Zistemo Knowledge Base https://zistemo.com/knowledge-base Zistemo is the smartest app for instant time and expense tracking. Boost productivity and save time with zistemo. Tue, 26 May 2020 17:02:20 +0000 en-US hourly 1 https://wordpress.org/?v=6.0.2 Expense Statuses https://zistemo.com/knowledge-base/content/status-of-expenses/ Mon, 27 Jul 2015 09:40:44 +0000 https://moneypenny.me/knowledge-base/?post_type=ht_kb&p=265 You can view the expenses’ statuses on the expenses grid:

You can also search for a specific status via the search field. Just choose your “status” which you want to search for and hit “search”.

There are 9 expense statuses, which belongs to 3 groups:

If expense is assigned to a client:

Non-billable (The expense will not be included to an invoice)
If the expense is not attached to a client/project or if the expense is attached, but the checkbox ‘Expense is billable’ is unchecked.

Unbilled (The expense was assigned to a client but hasn’t been invoiced yet)
The expense is attached to a client/project and the checkbox “Expense is billable” is checked.

Billed (The expense was included in an invoice)
If an unbilled expense is attached to an invoice, it becomes ‘billed’. You can attach expenses to the invoice on the “Create Invoice” page (more here).

Partial (The invoice with the attached expense is partially paid.)
If the invoice with the attached expense is partially paid.

Paid  by a client (The invoice with the attached expense is fully paid)
If the invoice with the attached expense is fully paid.

When claimed by internal staff, expenses status can be

Reimbursed (The expense was reimbursed)

When the expense was paid by the claimant and the company has already reimbursed it. The owner of the company uses the button ‘Mark as reimbursed’ in this case:

Read more here

Not Reimbursed  (The expense hasn’t been reimbursed yet)
When the expense was paid by the claimant but the company hasn’t reimbursed it yet.

When paid by the company/claimant, expenses status can be

Activated (The expense is activated)

Unpaid  (The expense hasn’t be paid yet)

overdue  (The due date of the expense has been exceeded

 

You can easily filter the expense grid by the different statuses and also if they have a receipt or not. Just click on the right hand side on Show all expenses and then you can select your needed filter out of the dropdown:

]]> Credit Memo for expenses https://zistemo.com/knowledge-base/content/credit-memo-for-expenses/ Wed, 13 Mar 2019 11:23:17 +0000 https://zistemo.com/knowledge-base/?post_type=ht_kb&p=6687 In case your vendor gives you some kind of discounts after you paid the expense you received zistemo helps you to handle credit memos on expenses. If your expense is not paid yet you should delete the expense and create a new one with the correct amount.

First, you should go to Banking/your bank account/Unexplained Transactions and select a positive amount which you want to declare as a credit memo. Click on the right hand side on the drop down and then on Credit memo for expense.

After that you can fill out all the informations for the credit memo. Please note that when you care selecting an expense that you can select paid expenses only.

You can see the credit memo on the expense calculated within the totals and also which item has a credit memo.

If you are using DATEV-Exports for your tax consultant you do not need to be worry. We book everything as it should be within our backend.

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