There’re couple of positions where you can start the timer: Open the timer with click on “Start Timer” on the top or on “Log Hours” in your quick toolbox.

Further, you can start the timer on the timesheet’s page:

Also, you can start the timer on the scheduler. Either on the top…

… or you can start the timer directly for a time ticket on it’s quick selection:

You can also add the timer if you open a time ticket and go to “Timesheets for this ticket”.

Tracking Time for a Scheduled Task/Time Ticket

If you open the timer you see at first your open tasks from the Scheduler. On the timer list are all open (inclomplete) time ticket until today.

You can see how much you already tracked to a time ticket (timesheet needs to be connected to the time ticket) and you can close a time ticket directly in the timer by clicking on the “complete-icon”. If you click on it while the timer is running the timer will be stopped, timesheet will be saved and time ticket will be marked as complete.

To start the timer for a time ticket, just click on the “Play-Icon”:

If the timer’s running you can stop the timer by click on the “stop” icon or pause the timer by clicking on the pause icon on top:

If you started the timer from the scheduled tasks list for a time ticket you cannot change the task on the “Select Project” tab. You need first to save the timer and then you can select any project where you’re assinged.

Select Project

On the “Select Project” tab you can select any project where you are assigned to. Just select a project and a task and click on start timer. Please note that you need to select a task to start the timer.

Save Note while Timer is Running

To save a note while the timer is running just enter enter your note to this time record and click below on “Save notes” to save your notes but not stopp/pause the timer.

Edit Start Time while Timer is Running

To edit the start time while the timer is running click on the start time on the bottom and you can edit the start (not the start date).

In zistemo, Projects have an option titled “Automatic adjustment of the time”. This means that if you will log hours on a specific project through the timer, the time will be rounded up. Please note that manual time entries won’t be rounded.

Mark this checkbox and choose the adjustment you prefer:

You have 6 options:
– “To the next 5 min” – time will be rounded to: h:05, h:10, h:15, h:20, h:25, h:30, h:35, h:40, h:45, h:50, h:55, h:00. For example, if the timer logged 1:12 – it will be saved as 1:15, 1:34 -> 1:35, 1:47 ->1:50, etc.
– “To the next 10 min” – time will be rounded to: h:10, h:20, h:30, h:40, h:50, h:00. For example: 1:12 -> 1:20, 1:34 -> 1:40, 1:47 ->1:50, etc.
– “To the next 15 min” – time will be rounded to: h:15, h:30, h:45, h:00. For example: 1:12 -> 1:15, 1:34 -> 1:45, 1:47 ->2:00, etc.
– “To the next 20 min” – time will be rounded to: h:20, h:40, h:00. For example: 1:12 -> 1:20, 1:34 -> 1:40, 1:47 -> 2:00, etc.
– “To the next 30 min” – time will be rounded to h:30 or h:00. For example: 1:12 -> 1:30, 1:34 ->2:00, 1:47 -> 2:00, etc.
– “To the next full hour” – time will be rounded to next full hour. For example: 1:12 -> 2:00, 1:34 -> 2:00, 1:47 -> 2:00.

When you will work on a project that has the adjustment on the timer activated, you will always see a note about it:

IMPORTANT: If you will save the time log, the actual time will be displayed in the timesheet table (without rounding).

However, it will be rounded in the invoice that you will generate for this project (read more on “how to generate an invoice” here)

For instance, the time for the above project will be invoiced as it follows:

Round time when timer is on pause

By default all time logs will be rounded, even if you just pause the timer. But for some projects it might be good if the pause won’t be rounded. Because of that, you can now deactivate that feature when creating a project where you set automatic adjustment of time.

Further, you can decide each time if you pause a time if you want that time to be rounded or not. The checkboxes will be active or not, based on the settings you made on that project.

For project Budget, always real time not rounded time is used.

Or just follow the instructions as shown in the print screen below:

The blue notifications we are showing for 10 sec only, then it’ll disappear automatically:

The green notifications are about the action completed and (Invoice sent, etc), it will also disappear automatically and can’t be turned off:

Using zistemo’s browser extension

After installation you’ll see the timer icon in the upper right corner of your browser window:

You have to insert your tenant and username/password to login:

Start Project Timer, Clock-in and My Activity

On “My Activity” you can see tasks where you recently worked on. You can directly start the timer in the browser extension. If you click on the project name, you directly get to the project dashboard in zistemo.

Also you can clock-in and clock-out by clicking on your avatar.

 

When clicking on the task, you can also see more details. You get an overview about the clocked-in time for the task and you can also manually add time to your timesheet by clicking on “add time sheet”. Further, you can start the timer for a task. Of course you can edit or delete the time entry. You don’t need to open zistemo anymore.

By clicking “add time sheet” you can also enter notes:

My Tasks

On “My Tasks” you can see all tasks of any project that is assigned to you. You also can filter/search for task or project names. On My Tasks it shows your latest 10 tasks.

Scheduled Tasks

On the scheduled tasks tab you can see all scheduled tasks for today. Behind each time ticket you’ll see how many hours you’ve already logged and how many hours are scheduled by the project manager for that time ticket.

Timesheets

In “Timesheet” you can see your monthly timesheet overview

 

Using browser extension for Trello

Your Trello site usually will auto-refresh if you logged in to the zistemo browser extension. If not, please refresh the Trello page manually. You can now see zistemo’s timer icon on each Trello card:

If you click on it, your timer starts running. Of course you can also start the timer directly from the browser extension in the upper right corner of your browser window.

Smart visual feedback

We linked time tracking with super intuitive color-coding. Red is for “Time is running on this Task,” Yellow means “Sum of today’s tracked time”. At every step, you know what’s going on. Extremely user-friendly & quick. Yes, it’s that simple!

Project time management integrated to Trello

Get ready to save more time! With zistemo, the integration is incredibly smooth. No switching between apps. Just create, remove or rename new subtasks or tasks at your own pace. Data sync between Trello and zistemo happens in real time. Watch project progress at work, live on your screen.

The best way to stay on time and on budget

With zistemo, managing the time spent on each task in Trello is very simple. Same goes for the budget since project totals are displayed right there. Keep up with the project timeline at every second. Sticking to deadlines and budgets can’t get easier than this!

Using browser extension for Trello

Your Asana site usually will auto-refresh if you logged in to the zistemo browser extension. If not, please refresh the Asana page manually. You can now see zistemo’s timer icon on each Asana task – on list or board view:

If you click on it, your timer starts running. Of course you can also start the timer directly from the browser extension in the upper right corner of your browser window.

Quick visual feedback

At every step, you’re in the know. The color-coding time tracking is extremely intuitive for all users. Red means “Time is running on this Task” and Yellow means “Sum of today’s tracked time”. Just hit the Clock-in button and your time is running. Yes, it’s that simple!

Project time management without leaving Asana

Because every second matters, we help you save more time! With zistemo, the integration is seamless. No need to switch between apps. Create, delete or rename new tasks, subtasks without a care. Everything is perfectly synced between Asana and zistemo. Review progress as it’s happening, live on your screen.

It’s so easy to stay on time and on a budget

Managing the hours per task in Asana is so simple with zistemo. See the logged time against the budget per tasks. Know the project totals at any time. Keep up with the progress minute by minute. Deliver work on time, without exceeding the budget. You have the total control.

Using browser extension for Jira

Your Jira site usually will auto-refresh if you logged in to the zistemo browser extension. If not, please refresh the Jira page manually. You can now see zistemo’s timer icon on each Jira task:

Quick visual feedback

At every step, you’re in the know. The color-coding time tracking is extremely intuitive for all users. Red means “Time is running on this Task” and Yellow means “Sum of today’s tracked time”. Just hit the Clock-in button and your time is running. Yes, it’s that simple!

Project time management without leaving Jira

Because every second matters, we help you save more time! With zistemo, the integration is seamless. No need to switch between apps. Create, delete or rename new tasks, subtasks without a care. Everything is perfectly synced between Jira and zistemo. Review progress as it’s happening, live on your screen.

It’s so easy to stay on time and on a budget

Managing the hours per task in Jira is so simple with zistemo. See the logged time against the budget per tasks. Know the project totals at any time. Keep up with the progress minute by minute. Deliver work on time, without exceeding the budget. You have the total control.

Reviewing time records

As any other your time entries, you can find those time records made via browser extension also on monthly timesheets and on the weekly timesheets. You’ll also find info about the application this timer was started at: